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Presentation Guidelines

Oral Presentation Guidelines

As you know from the abstract submission process, submitting authors were asked to sign a copyright agreement informing you that all ALD/ALE 2019 oral presentations, including the question and answer period and any discussions, will be audio recorded and synchronized with your PowerPoint presentation file and compiled into conference proceedings accessible to all attendees after the meeting. The conference proceedings will also include PDF files of the poster presentations.

To ensure a smooth process onsite we would like to remind you of the following:

  • Oral Copyright Form: Based on the copyright details agreed upon during the submission process it is the responsibility, as the submitting author, to get all approvals with other authors and organization(s) prior to presenting at the meeting.
  • Oral Audio Recording: Because we will be audio recording each presentation, you will be required to use the conference master laptop. All rooms will be equipped with standard PC’s, screens, microphones, and projectors. Please note that PowerPoint is the recommended presentation software and the preferred format is (16:9). Please be prepared to upload your presentation onto the master laptop the morning of your talk using a USB (No CDs or DVDs). Tips for Recording: Use the microphone; this includes the moderators introducing the presenters and any audience members asking questions. Also, utilize the mouse pointer and not a laser pointer if you want your pointer actions captured. Sample Presentation 
  • Contributed Oral Presentations: 15 minutes total, including the question and answer time.
  • Invited Oral Presentations: 30 minutes total, including the question and answer time.
  • Plenary Oral Presentations: 45 minutes total including the question and answer time.

Poster Presentation Guidelines

As you know from the abstract submission process, submitting authors were asked to sign a copyright agreement informing you that all ALD/ALE 2019 oral presentations, including the question and answer period and any discussions, will be audio recorded and synchronized with your PowerPoint presentation file and compiled into conference proceedings accessible to all attendees after the meeting. The conference proceedings will also include PDF files of the poster presentations.

To ensure a smooth process onsite we would like to remind you of the following:

  • Poster Copyright Form: Based on the copyright  details agreed upon during the submission process it is the responsibility, as the submitting author, to get all approvals with other authors and organization(s) prior to presenting at the meeting.
  • Poster PDF File Due: Poster presenters will need to provide an electronic version of their poster materials for inclusion in the conference proceedings. Please e-mail a PDF only of your poster file to della@avs.org no later than July 24, 2019. Please name the file using your poster number and your last name (example: AA-MoP1_Miller). PDF files are required for all posters.
  • Poster Location: Poster sessions will be held in the Evergreen Ballroom & Foyer of the Hyatt Regency Bellevue throughout the week. Poster presenters are requested to be present at (or near) their poster during the times scheduled for poster viewing.
  • Poster Size:  Poster presenters will be provided with a blank board and push pins for mounting
    posters at the setup times listed below. The poster boards will be 48 inches wide x 48 inches high and will be marked with your poster number that is listed in the program. Please make your poster no larger than 46 inches wide by 46 inches high.
  • Poster Hours and Setup:
    Sunday Poster Session (ALE ONLY):     6:00 p.m.-8:00 p.m. Note: Sunday posters will stay up until the end of lunch on Wednesday. Setup Sunday after 5:45 p.m.
    Monday Poster Session: 5:45 p.m.-7:30 p.m.  Note: Monday posters will stay up until the end of lunch on Tuesday. Setup Monday after 10:00 a.m.
    Tuesday Poster Session: 5:30 p.m.-7:30 p.m. Note: Tuesday posters will stay up until the end of lunch on Wednesday. Setup Tuesday after 3:00 p.m.
  • Poster Removal: Please note that we cannot take responsibility for any posters left on the boards after the session—any remaining posters will be discarded.
    Sunday Posters (ALE ONLY) should be removed Wednesday at 1:20 p.m.
    Monday Posters should be removed Tuesday at 1:20 p.m.
    Tuesday Posters should be removed Wednesday at 1:20 p.m.
  • Poster Manuscript Submission: The AVS Journal of Vacuum Science & Technology A is soliciting research articles for publication in a 2020 Special Topic Collection on Atomic Layer Deposition and Atomic Layer Etching. Manuscripts are due November 1, 2019. Please see details at More Details